Workplace Coordinator

Description

What to Expect Tesla has an opportunity in one of our Regional Tesla facilities for an adaptable, proactive professional. The Workplace Coordinator is a position for a self-starter who must be extremely thorough, who possess outstanding organizational skills, and who demonstrates diligence and devotion throughout the entire coordination process through task and project completion for numerous projects. It is imperative this individual is able to take the initiative to drive results with minimal supervision, be solution oriented, and has the ability to coordinate with multiple parties involved. What You’ll Do

• This position will manage the front desk. They will be seated at the front desk but will assist with projects throughout the office as needed.
• Manage vehicle charging policy. Issue temp badges to employees and visitors.
• Make sure visitors are signed in and vetted.
• Crosstrain in the Mail Room
• Ensure an outstanding & fun experience in the workplace by assisting in continuous monitoring of ALL space throughout the facility.
• Oversee site Workplace budget and PO Creation. Make sure that invoices are submitted correctly and paid.
• Manage the email alias. This email should be the source for all WP/Facility requests.
• Track all WP requests and dispatch to the appropriate WP member. It is the coordinators role to confirm all requests and seen through completion. Some tasks may involve all coordination, scheduling, and purchase order oversight.
• Execute WP requests that come through our ticketing system.
• Create and manage WO through a 3rd party system. Ensure that vendors are following up and completing jobs in a timely manner.
• Ensure that Tesla safety protocols are being met and aligned with EHS.
• Coordination of furniture deployment and maintain the furniture inventory.
• Oversee vendor on-boarding for all new vendors from setting up as a new vendor through safety orientation
• Move coordination with users and vendor management.
• Oversee the Iron Mountain process.
• In conjunction with other WP representatives, assist with WP process creation, implementation and maintenance. Always consider CIP—continuous improvement process!
• Maintain stock of office supplies and breakroom amenities.

• Ability to lift up to 50 lbs
• Positive attitude & “can-do” mentality that is customer service oriented!
• Excellent listening skills, organizational skills, strong communication skills, & ability to multitask!
• Strong work ethic, proven follow-through skills—a leader yet a team player!
• Ability to work in a fast-paced environment under constant changing priorities and demands.
• Ability to see the big picture, yet still be detail oriented.
• Ability to have the project mindset—what will it take to oversee this through project close out.
• Proficient in Microsoft Office Suite & competent computer skills.
• Ability to work weekends/night as needed in order to meet the schedule demand.
• Creating an excellent workplace may require you to take on Workplace and Facility tasks that may be beyond your typical day-to-day responsibilities. The ability to take these on is what makes WP!